Looking for a replacement tenant - and 200 replies in your inbox?

Regarding your application: Please send me a brief message stating when you could move in, how many people would be moving in, and why you like this apartment. If you’ve already confirmed any of this information—for example, through a verified tenant profile like Sumia or by other means—feel free to mention it. This is optional, and it won’t be held against you if you don’t. Please don’t send any documents yet. I’ll review pay stubs and bank statements only in the final step—and only for the person with whom I actually sign the lease.

Thank you for your message about my apartment. A great many people have been in touch - so that I can choose fairly, I am asking everyone for brief answers to five questions:

1. 1From when could you move in - and how firm is that date?
2. 2Who would be moving in? (number of people in the household)
3. 3Is the rent comfortably affordable for your household? (Yes / just barely / not sure is enough.)
4. 4Why this apartment? (Two or three sentences are plenty.)
5. 5Pay stubs and bank statements don't belong in my mailbox—the landlord will ask for them later, and only from the person with whom he actually signs the lease.

I will get back to everyone whose answers fit the timing and the apartment. Everyone else will get a definitive no, so that nobody is left waiting. Please do not send me any documents for now. Pay slips and bank statements do not belong in my inbox - the landlord will ask for those later, and only from the person they actually sign with.

Questions 1 and 2 settle what cannot be negotiated: the date and the size of the household. Two thirds drop out here, without anyone having to be judged. Question 3 asks for an assessment, not for an income. You do not need a figure - you need to avoid anyone for whom the rent is tight from the start. Question 4 shows whether someone means this apartment or just any apartment. The answer is short and still unambiguous. Question 5 is the only one that rarely has a good answer today. Reliability is hard to document - which is why landlords end up deciding on salary and gut feeling after all. That is exactly what we are working on: Sumia verifies identity, previous tenancies and affordability once, thoroughly, and gives members a profile they show themselves - instead of scattering documents.

Hello [first name] [last name], thank you for your answers. I would be glad to show you the apartment. Date: [date], [time] Address: [address], [floor] Please let me know briefly whether that works - if not, we will find another time. The viewing takes about 20 minutes. You do not need to bring any documents; the landlord will ask for those later, and only from the person they sign with. Until then, kind regards [your name]

Hello [first name] [last name], thank you for getting in touch and answering the five questions. I have decided on a different applicant - it came down to [the timing / the size of the household / simply the number of replies], not to you. I am giving you a definitive no so that you are not waiting for an answer that would otherwise never come. Whatever you sent me, I have deleted. I wish you every success in your search. [your name]

Hello [first name] [last name], I will be moving out on [date] and would like to hand the apartment over to a replacement tenant. It matters to me that the apartment is handed over in good order, so I have reviewed the replies using a fixed procedure: every interested party answered the same five questions, and I invited [number] of them to a viewing. I would like to propose [first name last name] to you: · Can move in from [date] · [Number] people in the household · Rent comfortably affordable by their own account · Reliability documented by [proof] You will receive the documents directly from them. The decision is of course yours alone - if it helps, I am happy to put you in touch. Kind regards [your name]